What we measure
Savings only count if they show up in your own records. This page lists what we measure, what we report but never bill, how the baseline is set, and what the one-page report contains.
What counts as savings
Six lines. Each one has a record behind it that you already keep, or that we create together before anything starts.
Counting hours
A timed sample count during the assessment; then the app's count log, which records start, finish, person and result for every count.
Count sheets, payroll hours, schedules.
Overtime and closed days
Overtime hours on full-count days, and days the building is closed or short-staffed for a count.
Payroll.
Outside count service
Invoices for counts you no longer order.
Accounts payable.
Lost and unreturned items
What you buy again because the first one didn't come back: tools, linen, rental gear, devices. Compared per crew, per room or per job, so growth doesn't look like loss.
Purchase orders, the asset register.
Write-offs
Expired, damaged and unexplained loss at cost, as a share of what moves through, so a busier year isn't counted against you.
Write-off reports from accounting.
Wrong items shipped
Logged errors times what each one costs you: the credit, the reshipping, the chargeback.
Your WMS or order system, customer-service logs, client chargebacks.
Reported, never billed
Three things that are often the biggest numbers in the report. They go in so you can see them. They stay out of the bill because we can't prove them from your records, and a share we can't defend is an argument, not a measurement.
Time spent looking for things
Sampled during the walk-through, never recorded anywhere. Reported as an estimate.
Sales lost to empty shelves
Real for retailers, hard to attribute. Reported as an estimate.
Cash tied up in extra stock
Safety stock that exists because nobody trusts the count. Reported, with your own carrying-cost figure if you have one.
How the baseline is set
Written down and signed by both of us before the pilot starts. Then the measurement is a comparison, not a negotiation.
From records, not memory
Twelve months of payroll hours on count days, purchase orders for replacements, write-off reports and outside count invoices, plus our timed sample count. If there are no records of count hours, we time two counts with you and use those. Anything we can't evidence isn't in the baseline.
Normalized up front
Counting hours per thousand items counted; replacements per crew, per room or per job; write-offs as a share of throughput. A busier year doesn't count as lost savings and a quieter one doesn't count as savings.
Exclusions written in
Savings from other changes, such as a new warehouse system, a new supplier or a closed site, are excluded when you tell us about them. We don't take credit for what we didn't do.
The app's log is the evidence
Counts have to be run in the app for the savings to count, so its own log, with time, person and result, is the record on our side. If the system isn't used, there are no savings to share.
Audit both ways
You can check our calculation line by line; we can check the source records behind the baseline. If we disagree, an independent accountant named in the agreement reviews it.
No guarantee
We estimate from your records and a sample count, then measure. We never say "you will save". Under the savings-based option the share, any monthly minimum and a yearly cap are written in your report with your numbers before you sign, and every invoice shows its calculation from your records. If you'd rather have a simple price, take the fixed quote.
The one-page report
What you get at the end of the free assessment, whether or not you go further. Seven sections, one page, your numbers.
- What we looked atSites, records and dates, and what we couldn't see.
- Today's baselineEach of the six lines with its source.
- Estimated savings per lineA low and a high figure with the formula behind each; the three never-billed lines shown separately.
- The sample countMinutes per hundred items by hand and with the reader, what each found, and how your metal, liquid and outdoor items read.
- RecommendationThe pilot area, its success criteria, and the two prices side by side: a fixed quote, or a set share of the measured savings.
- AssumptionsWhat would change the numbers, up or down.
- The plain statementThese are estimates from your records and a sample count. They are not a guarantee; the pilot measures them.
Put your own numbers in first
The savings calculator uses the same six lines and the same planning ranges. It runs in your browser and tells you whether an assessment is worth your time.