Rental warehouses: what doesn't come back
For event, AV and party rental companies with a warehouse. We measure what missing gear, wrong kits and truck check-in cost you a year, then set up counts that take minutes and a check-out record per job. Pay a fixed quote, or a set share of the savings measured in your own records.
Where the money goes
Gear that doesn't come back
Cables, stands, cases, fixtures. Missing after the strike, bought again before the next job, sometimes invoiced to the client and sometimes not.
Wrong kits
A case that leaves without the right contents means a van sent back, a credit, or a crew improvising on site.
Check-in that takes all evening
Scanning every item back in one by one, or not scanning at all and finding out at the next count.
What changes
Tags on cases and gear
Tough tags on cases, trusses and stands; on-metal labels on fixtures; paper labels on consumables. The sample count during the assessment shows what reads on your gear before anything is bought.
Check out by job, in bulk
Hold the handheld over the stack on the dock, pick the job: everything in range is out against it. Same on return. What didn't come back is a list, not a surprise.
Count the warehouse in minutes
Walk the racks and the case rows; the reader picks up every tag in range. Monthly counts become weekly ones because they're cheap.
Feed your rental software
Your rental system stays the system of record. Counts and check-outs export as CSV into it; we're the count and loss layer, not a replacement.
What we'd measure with you
What we'd measure from a rental company's records. Time spent looking is reported, never billed; how the baseline is set.
| Line | The record | Normalized |
|---|---|---|
| Replacement purchases for gear that didn't come back | Purchase orders, damage and missing invoices to clients | Per job, or per thousand assets |
| Counting hours, including truck check-in and check-out | Count sheets, timesheets on load and strike days; then the app's count log | Per thousand assets counted, per job |
| Wrong-kit costs | Credits and re-deliveries you log | Per job |
| Time spent looking for gear | Sampled on the walk-through | Reported, never billed |
Good to know
We already scan barcodes in our rental software.
Keep it. Barcodes need each item in view, one at a time; the handheld reads every tag in range through a closed case. We export to what you have by CSV. If your rental software already does RFID and you use it, you probably don't need us.
Do tags survive the road?
Hard tags on cases and trusses are made for it; the sample count includes your roughest items. Some things don't tag well, and the report says so.
Does this stop theft?
No. It tells you what left with which job and what came back, which is usually the question. A reader at a dock door logs passes; it doesn't stop anyone.
Where are you?
Florida, working with warehouses anywhere in the US. The assessment and the setup are by video; the reader for the sample count ships to you with a return label.
Find out what missing gear costs you
A year of purchase orders and job sheets, a 30-minute video walk-through and a timed count of one rack. Free, and the report is yours.